More public-works departments are faced with the reality of managing high-volume and high-value construction infrastructure projects such as sanitary drainage, water networks, wastewater treatment, and roads and highways. There are a number of areas of high concern for these departments, including properly mitigating risk.

Reducing risks associated with projects has always been a top priority for most public-works departments. Many have created comprehensive records databases in order to support projects in case of a dispute. In many situations, these databases may have originally been file cabinets in a back room—or worse a warehouse for all the paper documentation. However, now, companies are finding technology can store all the proper documentation to help reduce risks associated with infrastructure projects.

Last year, Kuwait Ministry of Public Works, www.mpw.gov.kw, South Surra, Kuwait, launched new construction projects valued at nearly $64 billion. The public-works department manages a range of construction projects including schools, clinics, hospitals, and infrastructure projects such as sanitary drainage, water networks, wastewater treatment, and roads and highways.

To reduce risks associated with projects, the MPW (Ministry of Public Works) decided to implement a project-management system for document control, cost control, and reporting functionality, specifically on a $1 billion hospital project.

Ali Nadoom, project engineer, MPW, says the most important factor when fighting claims is good documentation, and it chose Prolog from Meridian Systems, www.meridiansystems.com, Folsom, Calif., because it would help keep documentation organized.

After an extensive research process, MPW began working with Ultimate Solutions, www.uspmc.com, Hawally, Kuwait, a project-management consulting firm, to configure, implement, and customize Prolog. The firm specifically helped MPW comply with government rules and regulations and support the internal workflow of the project.

The firm assisted MPW with a quick implementation in just 30 days. Still, Ultimate Solutions says it is seeing a high level of user acceptance with the technology, despite the tight timeframe.

As more infrastructure projects continue to come down the pipeline, public-works departments can use technology to store, manage, and track project documentation. This will help reduce risk and prepare for litigation in case of a dispute.