For many years, construction insiders have had master specs delivered as a collection of files. And updating these files has typically been accomplished by periodic replacement of the entire file. Is this the coordination of the updating? It requires significant effort, with replacement of the hundreds of files typically taking several years.

The answer to efficiencies and improvements in this time lost is change of spec delivery. A year ago, Building System Design,, Atlanta, Ga., replaced its quarterly, global updating with continuous, online data updates. Now any new project is using the very latest information automatically.

But the newest software release has gone one step further to help architects update projects that are currently in the process of development. Today, any product sections in the template that are not currently in use are automatically updated, so the latest data will be available if the section is needed later in the development process. And any section already in use is updated selectively, to avoid making changes to a project without the user’s knowledge and agreement.

There’s more to the creation capabilities: New paragraphs are automatically added to the template for possible selection, and paragraphs that have been updated are replaced if they are not currently in use. Additionally, paragraphs deleted from the master template are removed if they are not currently in use. (However, if any updated or deleted paragraph is currently being used in a project, the paragraph is flagged in orange to highlight the availability of new text or is flagged in red to signal that the text is obsolete. Users can then right-click on the flagged paragraphs to see the recommended changes and can accept or reject them one at a time.) And don’t forget the new global options that allow users to accept all changes flagged orange, all changes flagged red, or none of the proposed changes.

With the latest release of BSD SpecLink-E, architects and engineers can now have complete confidence that their project specifications are as current as it is possible to be.

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